Policies related to the borrowing of materials

Policy on Borrowing of Materials

Through an understanding with the Town of Scarborough, the private Scarborough Public Library Corporation provides free public library borrowing services to residents of the Town of Scarborough. The Town supports this service through an annual appropriation to the Library.

The Library also serves members of the non-resident public who pre-pay a fee.


A valid record in the patron database and a current bar-coded library identification card are required for checkout of all materials.

Standard Resident Card

Scarborough residents having a permanent Scarborough address, non-resident property owners, students attending Scarborough schools, and employees of Scarborough businesses may apply in person for a free library card. This multi-purpose card is used to borrow materials and to use library public access computers.

Individuals will be asked to provide proof of residence, property ownership, school attendance, or employment at the time of registration for a card as well as verification of mailing address. Proof of address may be a Maine driver's license, Maine ID card, current utility bill or rent receipt, tax bill or valid passport. [Note: Any person who is a Maine resident, or a nonresident temporarily domiciled in the State with a mailing address in the State may apply for an official state non-driver identification card.]

Homebound residents are served by the library bi-monthly delivery service and may fill out an application at home with the assistance of a family member or the delivery driver. This service is also provided to residents living in residential or nursing care facilities.

Non-Resident Cards

Non-residents who do not own or rent property in Scarborough, nor work in Scarborough, nor attend school in Scarborough, may be issued a one-year card upon payment of a non-refundable annual fee and verification of residence and mailing address. A non-resident card may be renewed annually.

Temporary Resident or Seasonal Card

Anyone who does not own or rent property in Scarborough on a year-round basis, but maintains a temporary domicile in Scarborough for up to six months may purchase a 3 month seasonal card. A seasonal card may be renewed once.

Free Public Access Computer Card

A free Public Access computer card will be issued to any non-resident for use of public access computers on the Maine School Library Network.

Free Courtesy Card

The Library Director or designee may authorize that a temporary courtesy card, valid for up to one year, be made available to a patron who does not meet any of the above criteria.


Upon completing and signing the card applica tion, the borrower agrees to comply with the rules and regulations of the library and the posted fee schedule:

Return all library materials on or before the due date.

Handle the library materials borrowed with extra care.

Pay all outstanding charges promptly to remain a borrower in good standing.

Completion of the application requires an alternate phone number or secondary contact in addition to the home number. Parents or legal guardians of children twelve and under will be notified by mail that their child has registered for a library card if the child is unaccompanied at the time of registration.


Library cards are renewable annually. In order to renew a card all outstanding fines and fees must be paid.


All materials may be borrowed for an initial three-week loan period with one three-week renewal possible if no reserves have been placed on the item.


As a courtesy, a printed notice that includes the cost of the materials and any fees incurred is mailed to borrowers when material is 2 weeks overdue. Following that notice, a final bill will be issued.


The cardholder is responsible for loss of materials and any damage to materials borrowed on the card. The charge for a damaged or lost item will be the replacement cost of the item, and, if assessed, a processing fee, and accumulated fines on the item. (See Fee Schedule.) A person who knowingly fails to comply with the library policies concerning the return of materials may also be charged with a Class D crime. Source: Title 17-A: Maine Criminal Code Chapter 15 §360.


Use of the library or its materials may be denied for inappropriate conduct, loss of books or other materials, destruction or tampering with library property, or any illegal activities.


The borrower may appeal denial of privileges in writing to the Library Director within 21 days of the occurrence.

Adopted: 6/15/2006

Policy on Non-Resident Library Privileges

A non-resident is one who does not own or rent property on a permanent year-round basis in Scarborough, nor is employed by a Scarborough business, nor attends a Scarborough School.

The non-resident, after providing acceptable verification of current address, may purchase a 12-month non-resident card.

A temporary resident is one who does not own or rent property in Scarborough on a permanent year-round basis, but maintains a temporary domicile in Scarborough.

From June until Labor Day, the temporary resident may purchase either a non-renewable Summer Pass or a 12-month Non-resident Borrower’s card. Verification of a current Scarborough street address and additional acceptable identification is required.

Upon providing acceptable identification and payment of a usage fee, the library will issue a borrower’s card. This card entitles the signer and family to full library privileges and indicates agreement to obey all of the rules and regulations of the library.

The fee for such cards shall be determined by the Board of Trustees.


Approved 05/25/2006; Amended 02/18/2010

Schedule of Fees


The non-refundable cost of an annual non-resident borrower’s card is $60.00.
The non-refundable cost of a 3 month temporary resident borrower’s card is $20.00.


The non-refundable cost of an annual non-resident borrower’s card is $60.00.
The non-refundable cost of a 3 month temporary resident borrower’s card is $20.00.


$3.00 - replacement cost for lost card. Because you are responsible for all materials checked out with your card, be sure to notify the library immediately if your card is ever lost or stolen.


Library cards expire annually and may be renewed. Temporary cards expire after 3 months and may be renewed once. All outstanding fines and fees must be paid to renew a card.


Adult Materials:
25¢ - per item per day fine
Maximum fine per item – $10.00

Children's Materials:
25¢ - per item per day fine
Maximum fine per item – $10.00

Interlibrary loan materials will be billed according to the policy of the loaning library.


Patrons will be charged for materials that are lost, destroyed, or damaged beyond repair.  The amount will equal the current replacement cost of the item(s).
If the replacement cost cannot be determined the following fee schedule will be applied.

Category Replacement Cost
Adult Fiction 25.00
Adult Non-fiction 40.00
Adult Trade Paperback 17.00
Adult Mass Market Paperback 8.00
Children's Picture Books 22.00
Children’s Fiction and Beginning Readers 17.00
Children's Non-fiction 27.00
Children's Trade Paperback 17.00
Children's Book & Cassette/CD Kit 17.00
Children's Board Book 6.00
Children's Mass Market Paperback 6.00
Magazine 4.00
Audio Cassette (each cassette, book or music) 10.00 or set price*
Music CD 17.00 or set price*
Audiobook CD (per disc) 10.00 or set price*
Video Cassette 15.00 or set price*
DVD 25.00 or set price*
Processing Fee 10.00

*Items with multiple parts: When individual parts cannot be replaced, the borrower will be charged the replacement cost for the entire set.

NOTE: Valuable or rare items with a list value greater than 150% of the scheduled cost (see above) will be billed at list. Items that are out-of-print, but not deemed to be rare or valuable, will be billed at the scheduled cost , with the understanding that the library will make a good-faith effort to determine a fair cost. At the librarian's discretion, a patron may replace a lost item with an exact duplicate of title and edition. An additional $10 processing fee will also be charged.


$3.50 each, minimum if the item can be repaired or mended in-house.


All fees charged by loaning libraries will be passed on to the patron (late, damage, loss, etc.).


A borrower whose debt exceeds $5.00 will be prohibited from borrowing materials until the fine is paid or sufficiently reduced.


The Scarborough Public Library participates in the Cumberland County District Attorney's Check Enforcement Program. There is a $75 charge on all returned checks plus amount of check plus any bank fees.


If an account is referred to a collection service for retention of library materials, the card holder will pay any collection costs incurred in cluding reasonable attorney's fees, filing fees and court costs if the matter is referred for prosecution. A person who knowingly fails to comply with the library policies concerning the return of materials may also be charged with a Class D crime. Source: Title 17-A: Maine Criminal Code Chapter 15 §360.

Adopted: 6/15/2006